A job offer letter is your opening statement to prospective employees. It paints a picture for the candidate, illustrating what your organization is about and how their role would fit into it all.
But here’s what some HR pros forget: not all job offer letters are created equal.
There are countless types of jobs — so why should we use one uniform offer letter across the board?
In this case, we’re talking about jobs that are paid with an hourly wage. We’ll break down what information this kind of offer letter should cover and include a free template, just for you.
Is a written offer necessary for a job with an hourly wage?
In short, yes.
A part-time employee is still an investment for your organization. You wouldn’t have taken the time to post this job and interview candidates if it wasn’t important, right?
This hourly role should be considered just as official as any full-time position. And that means starting off on the right foot, with a professional offer letter that clearly outlines the details of the job.
What’s more, it benefits both you and the potential employee to have a legally signed document detailing the job offer.
What should you include in an offer letter for someone with an hourly wage?
Any position with an hourly wage will have some unique specifications. Here’s what you should include in an offer letter for someone with an hourly wage:
- The official title of the position
- Who the position reports to
- Classification of the position, including full-time vs. part-time, or exempt vs. non-exempt status
- Expected start date and typical daily hours
- If the position is temporary, include the end date
- Hourly pay rate
- Brief description of any available benefits or statement that hourly employees are not eligible for benefits
- Statement that the position is subject to company policies, including future revisions
- Privacy policies, including a copy of any confidentiality agreements
- Statement that the employment is at-will
- Any contingencies of the job offer
- Contact details for questions and concerns
Now that you have an idea of what goes into an hourly job offer letter, use the free template below to get you started.
Want a few more free offer letter templates? (They are free, after all!) Get three additional templates now.
PART-TIME JOB OFFER LETTER TEMPLATE
Dear [Candidate’s Name],
We are excited to formally offer you the role of [Position/Title] at [Company Name]! After meeting with you last week, we are confident your skills and experience will be a valuable asset to our company.
Your role will be on the [Department], reporting to [Manager’s Name]. The location for this position is in our [Location] office.
The Company will pay hourly at a rate of $[Hourly Wage], payable in accordance with the Company’s standard payroll schedule.
As discussed, this is a part-time position. Our regular work hours are [Monday through Friday, 9:00 a.m. to 5:00 p.m.]. Although overtime is unusual, we do pay [time and one-half] for any overtime hours.
The position of [Title] is subject to company policies, including any and all future revisions. Employment in this role is at-will, meaning either the employee or [Company] may terminate employment at any time for any reason.
[Company] does offer Company-sponsored benefits, including [Take this opportunity to list any benefits or perks for which this employee will be eligible.]
Attached is our Confidentiality Agreement. To officially accept this role, please read, sign, and date the Agreement by [Due Date].
Thank you for your interest in [Company]! If you have any questions or concerns about the details of this offer, please feel free to contact [HR Contact Information.] We hope you’ll consider joining our team and look forward to welcoming you aboard.