Before someone new in the workforce can rise through the ranks, they have to get their foot in the door at a company. (Hey, we all had to start somewhere, right?)
We know this person as the “entry-level candidate.”
You might be hiring an entry-level person for a traditional full-time position — but their minimal experience means their role might require some unique stipulations.
In turn, their offer letter might require some specific details that you wouldn’t need to include for, say, a mid-level position.
I’m here to break down what information an entry-level offer letter should cover — and I’ve got a free template for you, too.
What makes an entry-level job offer letter different?
The big difference is right in the name: the people being offered these roles are new. Not just to your company, but typically to your industry or even the workforce in general.
But the reality of hiring entry-level personnel? There will be gaps in your new employee’s knowledge.
That’s where training programs come in.
Depending on the industry, companies can offer a range of programs — both online and onsite — to help bolster new employees skill sets.
Take Amazon, for example.
The tech giant provides an intensive, month-long technical training and leadership program prior to every new hire. There’s also a “Virtual Contact Center” that trains employees on how to efficiently work from home.
Recruiting company CyberCoders offers an Associate Recruiter Incubator Program, a hyper-focused class that teaches employees how to apply technology to a diverse marketplace.
Motus, a Boston-based SaaS company, provides a Talent Accelerator Program (TAP) for entry-level employees. The two-year development program allows them to work cross-departmentally and exposes new hires to various teams at the company.
Development programs like these have become sought-after benefits, especially among Millennials.
That’s why any training your company provides needs to be highlighted in your entry-level job offer letter. (It is, after all, what sets this type of job offer apart!)
The better your development programs, the better situated you’ll be with the new wave of Millennial employees. And the more training they get, the stronger your workforce becomes.
What should you include in an offer letter for an entry-level role?
Entry-level roles might have some distinct specifications. Here’s what you should include in an offer letter for an entry-level role:
- Mandatory training programs and/or professional development opportunities
- Official title of the position
- Who the position reports to
- Classification of the position, including full-time vs. part-time, or exempt vs. non-exempt status
- Expected start date and typical daily hours
- If the position is temporary, include the end date
- Pay rate
- Brief description of all available benefits
- Statement that the position is subject to company policies, including future revisions
- Privacy policies, including a copy of any confidentiality agreements
- Statement that the employment is at-will
- Any contingencies of the job offer
- Contact details for questions and concerns
And here are some things that you shouldn’t include in a job offer letter:
- A comprehensive list of all duties and responsibilities. If specific duties are mentioned in the job offer, be sure to include that the list is not complete and that the duties are subject to change.
- Promise of a specific length of employment, including any mention of job security. This could be misconstrued as an employment contract.
Now that you have an idea of what goes into an entry-level job offer letter, here’s a free template to get you started.
P.S.: Hiring more than just entry-level employees? Check out our formal offer letter template, our informal offer letter template, and our conditional job offer letter template, all found here.
And if you’re hiring part-time employees? There’s a template for that, too. Check out our hourly wage offer letter template here.
Entry Level Job Offer Letter Template
Dear [Candidate’s Name],
We are excited to formally offer you the role of [Position/Title] at [Company Name]! After meeting with you last week, we are confident your skills and experience will be a valuable asset to our company.
This offer is contingent upon your passing our mandatory drug screen, our receipt of your college transcripts, and [Any other contingencies you may wish to state.]
Your role will be on the [Department], reporting to [Manager’s Name]. The location for this position is in our [Location] office.
The Company will pay at a rate of $[Wage], payable in accordance with the Company’s standard payroll schedule.
As discussed, this is a full-time, exempt position. Our regular work hours are [Monday through Friday, 9:00 a.m. to 5:00 p.m.].
Due to the entry-level nature of this role, you are required to participate in [Training Program] upon your starting at [Company.] Should you accept the offer, you are also eligible to participate in professional development opportunities such as [List any professional development opportunities, if desired.]
The position of [Title] is subject to company policies, including any and all future revisions. Employment in this role is at-will, meaning either the employee or [Company] may terminate employment at any time for any reason.
[Company] does offer Company-sponsored benefits, including: [Take this opportunity to list any benefits or perks for which this employee will be eligible.] Vacation is accrued at [X Hours] per pay period, which is equivalent to two weeks on an annual basis. Personal days are generally accrued per company policy.
Attached is our Confidentiality Agreement. To officially accept this role, please read, sign, and date the Agreement by [Due Date].
Thank you for your interest in [Company]! If you have any questions or concerns about the details of this offer, please feel free to contact [HR Contact Information.] We hope you’ll consider joining our team and look forward to welcoming you aboard.
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