Hiring a Project Manager? Here’s How to Write an Eye-Catching Job Description (+ Free Templates)

You have dozens of projects looming on your to-do list.

But if they aren’t your only priority (and, let’s face it, they’re likely not), how are you supposed to juggle everything else while managing them from start to finish?

That’s where your project manager comes in.

Project managers provide leadership, vision, and motivation for your team. They steer projects through each stage of development, seeing it through to completion.

It’s an important — and difficult — job.

One that managers are constantly looking to fill.

Searching for the perfect project manager yourself? Then you need to start with a strong job description.

Why do we need job descriptions?

Every prospect who scrolls by your job description could be the rock star who takes your organization to the next level.

But you’ll only have their attention for so long.

Use every description to sell the open position and the company. The goal is to give them a glimpse into the culture while also being incredibly clear about the candidate you’re looking for.

This will entice top talent and weed out confused candidates who aren’t actually qualified for the role.

All that being said, there’s no doubt job descriptions are crucial.

But do you really have time to be writing and rewriting them every time a position opens? Especially for hot jobs (like, say, a project manager) that you’re always looking to fill?

Probably not.

Don’t worry!

I’m going to outline everything you need to know about writing the perfect job description for a project manager — including a few free templates, just for you.

What to include in a project manager job description

Before we get to any role-specific details, let’s cover all the standard information that should be included in every job description.

That includes:

  • Information about the role: This means super basic information, like job title, salary or pay range, who this individual would report to, hours or shifts, and any overtime or weekend work.
  • Responsibilities of the job: Start by summing up what the objective of this role is. Then list the general responsibilities and descriptions of key tasks. Be careful not to list every little assignment they may have — this could get overwhelming for a candidate. Try to stick to the tasks that will comprise 95 percent of their day-to-day.
  • Qualifications: In this section, get into education requirements, experience, training, and technical skills necessary for the role.
  • Special demands: List any extraordinary conditions applicable to the job (for example, heavy lifting, exposure to temperature extremes, prolonged standing, or travel).

You’ll also want to include some things that are specific to the role.

In the case of a project manager, that might include:

    • Special certifications or programs they completed to become a project manager
    • Knowledge of a specific industry or product
    • Experience working with your company’s preferred management system
  • Job-specific skills like managing the risk of a project, making project plans, giving presentations, or monitoring timetables

Now that you have an idea of what to include in a project manager’s job description, here are two free templates to get you started!

I’ve included a formal and an informal option for you to choose from — but make sure you customize both to fit your company’s culture.


You can price your new project manager’s salary in just a few clicks with Payfactors Free. And, yes, it’s actually free.

Free resources AND free market data with Payfactors Free


PROJECT MANAGER JOB DESCRIPTION (FORMAL)

[Brief description about what the company does — consider this your elevator pitch to a potential candidate.]

[Company Name] is seeking an experienced Project Manager to join our team in [Office Location.] In this role, you will manage company projects from inception to conclusion and support the project team wherever necessary.

The Project Manager will be responsible for preparing proposals and costs estimates, as well as supervising all aspects of projects including client relations, budgets, schedules, and resources.

QUALIFICATIONS

    • Bachelor’s degree preferred
    • [Any Preferred Certifications]
    • [Number of Years] of Project Management experience, preferably in the [Company’s Industry] space
    • Strong problem solving and analytical skills
    • Extremely organized
    • Proficiency in Microsoft Office products and [Any Other Software/Platforms Your Company Uses]
    • Strong customer service skills, including verbal/written communication
    • Great attention to detail
    • Proficient at multitasking
  • Comfortable giving presentations to audiences of various sizes

DUTIES

    • Lead projects with moderate resource requirements, risk, and/or complexity to achieve milestones and objectives
    • Interfaces with clients to facilitate the development and execution of assigned projects
    • Define, drive, and manage change management and communications activities that support assigned projects
    • Monitor resource needs and issues to ensure project commitments remain on track
    • Analyze, forecast, and report the project budget
    • Work closely with external teams to ensure the project is delivered as planned
    • Closely manage the scope of work and the delivery of the project to meet aggressive timescales
    • Maintain the project data within [Company Management System]
    • Host and coordinate details of customer site visits
    • Manage any and all order statuses, changes, clarifications, and approvals
    • Work to continuously improve company workflow processes
    • Assist with the analysis and requirements behind a project
  • Solve complex problems with a unique perspective

BENEFITS

    • Competitive base [Include Salary or Range, if Known] and bonus packages
    • Performance-based rewards and recognition
    • Benefits package including medical, dental, and vision
    • [Number of Days] PTO
  • [Any Other Company-Specific Benefits]

HOW TO APPLY

To apply for the role, please send a resume, cover letter, and list of references to [Email Address/Other Method of Application.]

U.S. EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION INFORMATION

Individuals seeking employment at [Company Name] are considered without regards to race, color, creed, religion, gender, gender identity, national origin, citizenship, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other protected classification. You are being given the opportunity to provide the following information in order to help us align with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

PROJECT MANAGER JOB DESCRIPTION (INFORMAL)

[Brief description about what the company does — consider this your elevator pitch to a potential candidate.]

[Company Name] is seeking a Project Manager to join our fast-paced and growing team in [Office Location.] If you are an experienced, confident individual who loves to manage projects, this is the job for you! We are searching for the right individual to bring experience, knowledge, energy, integrity, and accountability to our unique organization.

QUALIFICATIONS

    • Bachelor’s degree preferred
    • [Any Preferred Certifications]
    • [Number of Years] of Project Management experience, preferably in the [Company’s Industry] space
    • Strong problem solving and analytical skills
    • Extremely organized
    • Proficiency in Microsoft Office products and [Any Other Software/Platforms Your Company Uses]
    • Strong customer service skills, including verbal/written communication
    • Great attention to detail
    • Proficient at multitasking
  • Comfortable with public speaking

DUTIES

    • Manage projects from start to finish
    • Act as the central contact for clients
    • Define, drive, and manage the vision of the project
    • Monitor resource needs and issues
    • Analyze, forecast, and report the project budget
    • Work closely with external teams to meet aggressive timescales
    • Maintain the project-related data within [Company Management System]
    • Host and coordinate customer site visits
    • Manage any and all order statuses, changes, clarifications, and approvals
    • Work to continuously improve our processes
    • Assist with the analysis and requirements of each project
  • Solve complex problems with a unique perspective

BENEFITS

    • Competitive base [Include Salary if Known] and bonus packages
    • Performance-based rewards and recognition
    • Benefits package including medical, dental, and vision
    • [Number of Days] PTO
  • [Any Other Company-Specific Benefits]

HOW TO APPLY

To apply for the role, please send a resume, cover letter, and list of references to [Email Address/Other Method of Application.]

U.S. EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION INFORMATION

Individuals seeking employment at [Company Name] are considered without regards to race, color, creed, religion, gender, gender identity, national origin, citizenship, age, sex, marital status, ancestry, physical or mental disability, veteran status, sexual orientation, or any other protected classification. You are being given the opportunity to provide the following information in order to help us align with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Want to find out how much your next project manager should make? Check here.